Sub Inventories

Subinventories

The WineDirect Fulfillment portal has many unique features that allow clients to better optimize their inventory management.  One of those is our sub-inventory feature.  Sub-Inventories is the in-system ability to aggregate inventory into separate categories to be fulfilled by order type or release preference.  Clients may use one of the many configured sub-inventory titles already existing in the system or create their own. In addition to customized selections, the system is built with default sub inventories.  These are listed below and exist to allow for further visibility into inventory reconciliation.

Primary: The Primary sub inventory is the most recognized and default inventory sub in the system.  This sub inventory is used to reserve and fulfill all order not otherwise mapped to Club sub inventory. If there is no inventory available to be reserved for orders, the orders will be placed on hold due to insufficient inventory.  Once inventory is received and the associated Inventory In submission has been closed, inventory will automatically be reconciled into the Primary sub inventory.

Club Sub Inventory: The Club Sub Inventory allows for all orders reflecting a Club order type to fulfill only from this inventory allotment.  Inventory can be moved to and from this inventory pool by using the Inventory Move tool.  If configured, only orders with the Club order type will seek fulfillment from this inventory pool.  If there is insufficient inventory within this sub inventory, club orders will be placed on hold for insufficient inventory. 

QA Sub Inventory:  The QA sub inventory is defined as the inventory pool for SKUs that have not passed or "Quality Assurance" check and therefore are held in this sub inventory to ensure they are not used to fulfill orders.  Our thorough quality assurance process monitors the caliber of received or returned product into the warehouse.  Damage to bottles, labels, corks, foil, etc. will cause a product to fail to be returned into inventory.  Bottles accumulated and all movement within this sub inventory is visible within our Inventory, Inventory Activity & Inventory Consumption reports.  The QA inventory pool will deplete upon the product being returned to the client on a monthly or pre arranged cadence. 

Inventory Out Sub Inventory:  The Inventory Out sub inventory allows for the visibility of inventory that is pending movement out of the warehouse to its destination listed on the associated Inventory OUT submission.  Once SKUs have been submitted and received into this sub inventory, they cannot be used to fulfill orders.  Inventory will remain queued in this sub inventory until the delivery has been completed and the associated Inventory OUT has been closed. 

Transfer to GLW:  This inventory pool is used to visualize queued inventory destined to be received into our Glenwillow, Ohio warehouse facility via an Inter-Center Transfer submission.  This sub inventory will only appear on inventory reports if the client is bi-coastal and transfers have been arranged. 

Transfer to WDI: See above - transfer of inventory from Glenwillow, Ohio to American Canyon/WDI facility.

Transfer to SMA: See above - transfer of inventory from Glenwillow, Ohio to Santa Maria, CA facility.

Transfer to PSO: See above - transfer of inventory from Glenwillow